Job Description
Job Title: Accounting Coordinator
Status: Temporary - approximately 4 months
Pay: $20/hour
Location: Manitowoc, WI
Position Summary:
The Accounting Coordinator is responsible for ensuring accurate processing of department transfers, billing refunds, accounts payable, account reconciliation, shared expenses, and Fraxion maintenance. This role also provides support for vendor onboarding, clinic acquisition, and other assigned accounting functions.
Essential Duties and Responsibilities:
Match and reconcile all invoices to purchase orders.
Perform accounts payable transaction entry and ensure timely payment to avoid late fees.
Ensure all batch transactions are accurate, balanced, and recorded in the correct accounts.
Verify tax and freight charges on invoices for accuracy.
Complete interdepartmental transfers and maintain proper documentation.
Collaborate with clinics on shared expenses and maintain invoices to charge companies.
Process ACH and credit card payments for large vendor accounts and reconcile weekly.
Reconcile vendor accounts and confirm proper payment status.
Work with the Purchasing department on vendor invoice discrepancies, including pricing and tax issues.
Complete all required payments and coordinate with the Treasury Accountant for banking reconciliations.
Maintain accurate records for refunds and payable accounts.
Ensure compliance with all company policies, procedures, and training requirements.
Support AP Supervisor and Accounting Operations Manager to ensure proper adherence to procedures.
Assist with vendor onboarding and clinic acquisition support as needed.
Perform other related duties as assigned.
Education:
Associate’s Degree in Accounting required.
Knowledge, Skills, and Abilities:
Proficiency with Microsoft Word and Excel; experience with Great Plains accounting software is a plus.
Strong organizational and communication skills.
Ability to multi-task, prioritize, and work effectively both independently and as part of a team.
Demonstrated professional behavior, leadership, and adaptability to organizational change.
Ability to maintain confidentiality of sensitive information.
Commitment to contributing to high levels of operational efficiency.
Physical Demands:
Ability to communicate effectively in a multi-office environment.
Efficient operation of office equipment including telephone, computer, calculator, fax, and copier.
Ability to sit for extended periods during the workday.
HIPAA Access Categories:
Category I – Full Access: Routine access to patient information as required to perform assigned duties, with potential disclosure of patient information with appropriate releases and/or consents.
Additional Information:
This position has an emphasis on cutting checks for refunds, including GL reconciliation of accounts.
This role may also support clinic acquisition, vendor onboarding, and accounts payable processes.
Initial assignment is for a minimum of 4 months, with the possibility of extension depending on organizational needs.
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