Location: San Diego, CA
Position Type: Full-Time | Hourly | In-Office
Compensation: $25 per hour
About Us
Designer Window Supply is a premier supplier of high-end windows and doors tailored to the luxury residential market. Our team is committed to excellence in customer service, product expertise, and operational precision. Learn more about our values and work culture at
Job Overview
We are seeking a highly organized, detail-oriented Administrative Assistant & Bookkeeper to oversee daily office operations, manage accounting functions, and support smooth team coordination. This role is ideal for someone who thrives in a fast-paced, team-oriented environment.
Key Responsibilities
Administrative / Office Management
•\tAnswer phones, route messages, greet and assist clients
•\tOpen and close the facility daily
•\tHandle incoming/outgoing mail
•\tTrack and issue contracts and purchase orders (POs)
•\tMaintain job folders (electronic)
•\tFile preliminary lien notices as needed
Bookkeeping / Accounting (QuickBooks Online)
•\t**Accounts Receivable:** Generate and send invoices, record check payments and deposits, update AR aging and follow up on outstanding balances, maintain accurate delivery and payment records
•\t**Accounts Payable:** Enter and code bills and vendor acknowledgments, print and mail checks weekly
•\tAccounting support for Head of Operations
Benefits
•\tHealth Insurance (medical coverage for full-time employees)
•\t401(k) with company match
•\tPaid Time Off: 5 days PTO per year
•\tCompany holidays off (paid after 2 years of employment)
•\tProfessional development opportunities
•\tFriendly, supportive, and fast-paced team environment
Ideal Candidate Traits
•\tDetail-oriented, organized, and self-motivated
•\tExcellent communicator — clear, respectful, and professional
•\tComfortable juggling multiple priorities
•\tStrong tech skills and adaptability
•\tHigh level of discretion and trustworthiness with financial and personnel information
Qualifications
•\tExperience in office admin and bookkeeping
•\tQuickBooks Online expertise
•\tProficient in Excel, Google Workspace, and general business software
How to Apply
Email your resume and a brief cover letter to accounts@designerwindowsupply.com with the subject line: “Application – Administrative Assistant & Bookkeeper”
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