Job Description
Pittsburgh area healthcare group needs an experienced Administrative Assistant.
Duties to include:
· Produces information and reports by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
· Reads, research, and routes executive correspondences
· Drafts letters and documents for internal and external audiences
· Maintains staff schedule by planning and scheduling meetings, conferences, teleconferences, and travel
· Performs all needed typing; including transcription of Board meeting minutes, committee minutes, notice of meetings, reports, etc.
· Responsible for assembling and distribution of materials for Board meetings each month.
· Calls directors and committee members as needed to determine attendance for meetings.
· Assists in the revision of policies, records, and forms, types up revisions, and assembles manual when necessary.
· Maintains administrative files.
· Excellent oral and written communication skills
· Meet and greet clients and visitors who call in to or visit the site and provide solutions to customer problems in a timely manner
· Handles sensitive information in a confidential manner
· Maintains supplies inventory by checking stock to determine inventory level
· Prepare invoices and reports to funding agencies as needed under the direction of the senior team.
· Perform any other duties as assigned.
Requirements:
· 3+ years of like administrative support experience
· Professional verbal and written communication skills
· Proficient MSOffice skills
· Types with speed and accuracy from dictation, rough draft, or general instructions
· Ability to function well in a high-paced and at times stressful environment
· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
· Ability to handle multiple projects
· Ability to prioritize and manage time
· Any like experience within the healthcare/medical field is a plus
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