Job Description
Job Description As an essential member of the Chicago Department of Public Health, the Administrative Assistant III role performs administrative and office management support functions for the department. This role will also engage in the studies, special projects, and research conducted by department personnel to prepare reports on findings.
ESSENTIAL DUTIES Office Management
Maintains basic accounting and petty cash records for office-related expenditures. Manages supply inventories and vendor problem resolutions. Interacts with the public and responds to inquiries or comments on departmental policies. Assists in annual budget preparation. Assigns and reviews the work of support and public-facing staff. Schedules support team and provide instruction, training, and feedback to ensure administrative procedures are followed and department standards are met.
Team Support
Creates and maintains databases and spreadsheets using different software packages. Researches, compiles and analyzes data to prepare program and administrative reports. Collaborates and supports department employees in preparing reporting and presentations to communicate insights to internal and external audiences.
Additional duties may be required for this position
Certificates/Security Clearances/Other THIS POSITION IS IN THE CAREER SERVICE Location: 1340 S. Damen Ave., Chicago, IL 60608
Salary and Benefit Information: - For more information regarding compensation with the City of Chicago, please visit:
- For more information regarding benefits please visit:
COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration.
These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. Employee Vaccination Requirement: City of Chicago employees must, as a condition of employment, be fully vaccinated against COVID-19 effective October 15, 2021. This Policy applies to all City employees. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable City processes. For more information on the vaccine policy please visit:
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT. The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer. Additional Qualifications/Responsibilities Qualifications Education, Training, and Experience
Three years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.
OTHER KNOWLEDGE, SKILLS, ATTRIBUTES, AND ABILITIES
- Good knowledge of office management, administrative procedures, and practices
- Ability to develop and maintain effective working relationships with supervisors and staff
- Skilled in preparing informational reports
- Excellent verbal and written communication skills
- Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
ABOUT YOU
You have a strong focus on CDPH's core values, which are:
- Anti-Racism - a commitment to dismantling systemic racism to create an organizational culture that actively supports anti-racist efforts and is committed to recognizing, addressing, and eradicating all forms of racism within the department and the community.
- Informed Decision Making - collect, share, and operationalize data to support public health decisions and actions to improve health and achieve our mission. CDPH leverages appropriate data infrastructure and technology to drive decisions and assess performance.
- Teamwork - cultivate belonging and respect for colleagues and community partners. Act responsibly and work cooperatively to ensure effective communication. Encourage each other to grow and achieve our common goals.
- Excellence - value creativity, innovation, and exploration; continuously seek to improve processes and systems by working together with integrity, honesty, compassion, and transparency.
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