Job Description

Job Description

DOCUMENT CONTROL SPECIALIST

Summary

Our Document Control Specialist initiates and manages project documentation and provides support on large project(s).

Responsibilities

· Serve as primary communication point of contact maintaining project records, assembly and distribution of documents using a variety of tools including Microsoft SharePoint and Office Suite.

· Work on Document Control activities either independently as project lead or with minimal supervision.

· Receive, log, track, and distribute documents in both electronic and paper format for project record maintenance. Update and maintain project document control procedures and record keeping databases.

· Recognize issues, advise and confer with leadership and project team on matters affecting projects records, documents and deliverable products.

· Support Program Controls Manager and Quality Control Manager with overall Program Controls needs, information access, project closeout activities and document management.

· Liaise with project site teams to proactively address documentation issues to promote project success.

· Support project managers in collection/distribution of data, communications, and coordination of team deliverables.

· Support the development and maintenance of periodic status reports to keep management and/or clients informed of project progress.

· Ensure document control activities such as document management, version control and distribution management are executed in a timely fashion and in accordance with contractual requirements.

· Support managers in presentations/reports to clients.

Work directly with QA manager to ensure Early Turnover Package and final TOPs are produced, reviewed and completed.

· Assist with change order management.

· Prepare transmittals and reports and distribute and file documents as directed.

· Work with other staff members as required. Refine and improve services in response to changing technological environment and Client expectations.

· Assist in developing and adhering to project document control procedures.

· Work on multiple projects simultaneously.

· Duties also may include word processing, answering phones, purchasing equipment, filling in for other staff, and other project related activities as needed.

· Other duties as assigned.

Qualifications

· Requires 4-6 years minimum document management, quality control, information technology or other similar experience.

· Must be extremely well organized and detailed

· Excellent verbal and written communication

· Proficient with Sharepoint, Outlook, Adobe software

Employment is contingent upon the successful completion of a background check and drug test

Physical Requirements:

· Ability to sit for extended periods of time

· Ability to use a computer for prolonged periods

· Occasionally required to stand, walk, and reach with hands and arms

· Ability to lift and carry office supplies and equipment up to 20 pounds

Equal Employment Opportunity Statement:

BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

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