Job Description
JRN #2140
We are seeking a high-caliber Executive Assistant who thrives in fast-paced environments and can anticipate needs, streamline operations, and serve as a true right hand to the CEO. Ideal candidates will have 5+ years of C-level EA experience in finance, fintech, or legal tech industries. Candidates with HR experience are also highly preferred as this role will entail light HR duties. This is a fully onsite role, located in Santa Monica.
Key Responsibilities (but not limited to):
- Manage complex scheduling and calendar coordination
- Oversee inbox management and streamline communication
- Organize meetings, calls, and internal/external appointments
- Expense management
- Booking travel arrangements and creating detailed itineraries
- Provide general administrative support including travel research (minimal travel), event planning, document management, and light personal assistant support (approx. 20%)
- Ad-hoc HR duties
- Serve as a gatekeeper and liaison, ensuring priorities are aligned
- Ad-hoc projects (presentations, reports, etc.)
- Protect and manage the CEO’s time and energy effectively
- Occasionally provide off-hours flexibility (very rare weekend work)
Qualifications:
- Proven experience as an Executive Assistant to a senior executive, ideally in tech or finance (startup preferred)
- High degree of professionalism, discretion, and emotional intelligence
- Excellent organizational, communication, and multitasking skills
- Ability to operate independently with sound judgment and proactive thinking
- Comfortable in a dynamic, fast-changing startup environment
Pay: Up to $130,000 + benefits
Schedule: Monday-Friday, 9am-5pm + flexibility off hours and weekends as needed.
Location: Santa Monica; this is a fully onsite position.
Looking to hire immediately!
Job Tags
Immediate start, Weekend work, Monday to Friday,