Job Description

About Autonomize AI: Autonomize AI is revolutionizing healthcare by providing AI-driven solutions that streamline knowledge workflows, reduce administrative burdens, and improve patient outcomes. As a leader in healthcare AI, we are looking for an Executive Assistant (EA) to the CEO who will be a trusted partner in maximizing the CEO’s productivity and driving the success of the organization.

Position Overview: We are seeking an extremely personable and proactive Executive Assistant who can seamlessly build relationships across the CEO’s staff, customers, and investors. The ideal candidate will possess a product mindset, thrive in fast-paced environments, and be eager to learn and grow in a startup atmosphere. This role is key in helping the CEO maintain laser focus and drive high-level initiatives with efficiency, using AI and productivity tools to manage a wide range of tasks.

Key Responsibilities:

CEO Support:

• Manage the CEO’s calendar, prioritizing meetings, events, and tasks to ensure the most impactful use of time.
• Act as a key point of contact for internal and external stakeholders, establishing strong relationships with staff, clients, investors, and partners.
• Prepare and manage briefings, presentations, and reports for the CEO for key meetings with investors, clients, and leadership.

Prioritization & Task Management:

• Anticipate the CEO’s needs, managing multiple priorities in a fast-moving startup environment.
• Use AI and productivity tools to automate and streamline administrative workflows, keeping the CEO organized and on track.
• Handle sensitive information with discretion, managing confidential matters with professionalism.

Product Mindset & Strategic Thinking:

• Contribute to product-related discussions by maintaining a strong understanding of Autonomize AI’s platform and solutions.
• Assist with gathering feedback and insights from customers and internal teams to support product development and iteration.

Continuous Learning & Development:

• Take initiative in developing new skills and expanding knowledge in areas such as AI, productivity optimization, and healthcare AI.
• Stay informed about trends in AI, healthcare, and startup operations to bring fresh insights to the CEO.

Relationship Building & Cross-functional Coordination:

• Build and maintain relationships with the CEO’s team, customers, and investors, acting as a bridge between internal and external parties.
• Coordinate and facilitate communication across departments to ensure alignment and timely follow-through on key initiatives.

Key Qualifications:

• Experience: Previous experience as an Executive Assistant at a fast-growing startup or tech company.
• Personality: Strong interpersonal skills with the ability to connect with individuals at all levels of an organization.
• Product Mindset: Experience working in product-driven environments, with an understanding of the role of product development in a fast-paced, scaling business.
• Multitasking: Exceptional organizational skills and ability to handle multiple tasks simultaneously in a dynamic, ever-changing environment.
• Tech-savvy: Proficient in AI tools and productivity apps (e.g., task automation, calendar management, document organization) to optimize work efficiency.
• Drive for Growth: A strong desire to learn and develop professionally, with an interest in expanding your skill set in areas such as AI, project management, and leadership support.
• Communication: Excellent written and verbal communication skills, with the ability to communicate effectively with diverse stakeholders.

What we offer:

• Opportunity to make a tangible impact at a mission driven company
• Ownership, Autonomy & Mastery - ability to chart your own trajectory in a fast growing company
• Competitive salary and bonus pay structure
• Comprehensive medical, dental, and vision insurance - premium free for employees.
• Retirement Plans: 401(k) 
• Professional Development: Budget for learning and development, particularly in AI or productivity tools.

As an Executive Assistant, you will have the opportunity to directly impact the CEO’s effectiveness and the company’s success while developing your skills in a fast-paced, innovative environment.

How to Apply: Please submit your resume and a brief cover letter to careers@autonomize.ai explaining why you are the ideal candidate for this role. We are excited to meet someone who is eager to bring their skills, enthusiasm, and creativity to our team.

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