Job Description

We are seeking a highly professional and proactive Executive Assistant to support our client's Managing Partners and Shareholders. This individual will play a critical role in optimizing the efficiency and organization of senior leadership by providing top-tier administrative and operational support in a fast-paced, confidential legal environment.

Responsibilities:

• Provide high-level administrative support to managing partners, including managing calendars, scheduling meetings, coordinating travel, and handling confidential communications.
• Prepare, review, and manage documents and correspondence, including engagement letters, reports, client communications, and billing support.
• Serve as a liaison between partners and clients, court personnel, financial professionals, and internal staff.
• Track deadlines, filings, and critical case/matter timelines.
• Maintain and organize client and internal records with a high degree of accuracy and discretion.
• Assist with special projects related to firm management, client development, or complex legal matters.
• Ensure smooth day-to-day operations and anticipate needs to maximize executive efficiency.

Qualifications:

• Minimum of 5 years of executive-level administrative experience, preferably in a law firm, professional services firm, or high-stakes corporate setting.
• Exceptional organizational and time-management skills; ability to multitask and prioritize competing demands.
• Discretion and professionalism in handling confidential and sensitive information.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with legal billing or document management software is a plus.
• Familiarity with legal terminology related to tax, trusts and estates, or corporate law is highly desirable.

Ideal Candidate Will Be:

• Meticulous, resourceful, and proactive.
• Poised and professional in all communications, both internal and client-facing.
• Comfortable managing multiple high-level stakeholders with varying needs and priorities.
• Able to operate independently while being a collaborative team player.

Compensation & Benefits:

• Competitive salary commensurate with experience
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with employer contribution
• Professional and collegial work environment with long-term career potential

To Apply:

Submit your application today to be considered for this outstanding opportunity

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