Job Description

Administrative Assistant

Qualifications:

• High school diploma or equivalent and required related field experience preferred.
• 1-2 years of administrative experience; HR experience is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and HRIS systems.

Nice Haves:

• Bilingual (English/Spanish) preferred.
• Experience with Paylocity.
• Manufacturing experience.

Work Environment:

This position operates within a family-owned business that values continuous improvement, mutual respect, and servant leadership. The work schedule is Monday through Friday, 7:30 AM 4:00 PM. The role requires working at the front desk, being the first point of contact for visitors. The environment is fast-paced and demanding, with occasional overtime depending on workload. The company provides opportunities for learning, job stability, and career advancement in a supportive and appreciative setting.

Responsibilities:

• Assist with the recruitment process by posting job openings, reviewing resumes, and coordinating interviews.
• Support new hire onboarding, including preparing offer letters, new hire paperwork, and orientation materials.
• Maintain accurate and up-to-date employee records and files.
• Ensure compliance with company policies, employment laws, and HR procedures.
• Respond to internal and external HR-related inquiries or requests and provide assistance.
• Assist with payroll processing by collecting and verifying timekeeping information as needed.
• Schedule meetings, interviews, HR events, and maintain calendars for the HR team.
• Process and track employee changes such as promotions, terminations, and leaves of absence.
• Assist with benefits administration and open enrollment periods.
• Support special projects and initiatives within the HR department.

Job Type & Location:

This is a Contract position based out of Machesney Park, IL.

Pay and Benefits:

The pay range for this position is $24.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Machesney Park, IL.

Application Deadline:

This position is anticipated to close on Jan 6, 2026.

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