Job Description

Job Description

Job Description

We are seeking a dedicated Human Resources (HR) Assistant to join our team located in Valhalla, New York. Your primary responsibility will be to streamline our HR processes, from managing our email communication to auditing and organizing employee records. This role offers a short term contract employment opportunity.

Responsibilities
• Streamline the HR manager and CorporateHR email inbox by sorting emails, unsubscribing from irrelevant mailing lists, and flagging crucial correspondence for immediate action.
• Formulate and revise standardized email templates for various purposes including job offer letters, rejection emails, announcements, and follow-up emails.
• Conduct audits on personal files, cross-checking employee documentation with internal records and ensuring that all necessary forms are correctly filed.
• Implement or improve the HR filing system for better organization and efficiency.
• Verify the accuracy of employee information including names, addresses, phone numbers, and emergency contacts.
• Reconcile benefits and payroll records for any discrepancies and ensure accurate records.
• Reorganize employee data in the HRIS by department, engagement date, or other relevant criteria.
• Develop templates for onboarding and offboarding checklists, FAQs for common HR queries, and quick response signatures for the corporate HR email account.
• Manage the HR calendar, keeping track of invoice due dates, renewal dates, and training requirement dates.• Proficiency in Human Resource Management Systems (HRMS) to assist in the efficient management of HR data and processes
• Experience in auditing to ensure compliance with HR policies and regulations
• Ability to conduct background checks to verify the credentials of potential employees
• Familiarity with benefit functions to aid in the administration of employee benefits
• Excellent customer service skills to effectively handle employee inquiries and issues

Job Tags

Fixed term contract, Immediate start,

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