Part-time Administrative Assistant II / Public Works Job at Athens-Clarke County, GA, Athens, GA

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  • Athens-Clarke County, GA
  • Athens, GA

Job Description

Salary: $17.57 Hourly

Location : Athens, GA

Job Type: Part Time No Benefits

Job Number: 2024-4101

Department: Public Works

Opening Date: 09/11/2024

Closing Date: 9/24/2024 11:59 PM Eastern

Purpose & Job Related Requirements


REPORTS TO: Capital Program Coordinator

FLSA STATUS : Non-Exempt

CLASSIFICATION: Non-Merit - Serves at the discretion of the Department Director

PAY GRADE: 110

SAFETY SENSITIVE: No

Purpose of Job
To assist staff by providing general secretarial, receptionist, bookkeeping and general office support to the Public Works Department. Duties and responsibilities include, but are not limited to: providing information, processing and maintaining records, preparing reports and correspondence, assisting with payroll/budget functions, and performing additional tasks as assigned.


Job Related Requirements
May be required to work on religious holidays.


Regular and predictable attendance is required.


Must work cooperatively with others.

When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.

Minimum Training & Experience Required to Perform Essential Job Functions


High school diploma or equivalent with two years of secretarial, governmental bookkeeping, accounting, computer applications and training, or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.


Must possess or have the ability to acquire Notary Public status.

Must possess a valid driver's license.

Essential Duties, Responsibilities


The following are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Facilitates communication and provides information to officials, employees, or the public concerning various requests and departmental policies, programs and services.

Receives calls, mail, or other correspondence; takes messages, copies, replies, or forwards to appropriate staff; maintains appropriate filing.

Performs general bookkeeping duties which may include processing and maintaining records of fees and payments; provides receipts for payments.

Greets visitors, ascertains nature of business, assists and directs visitors to appropriate staff.

Maintains various departmental records, reports, and files.

Maintains inventory of office supplies, equipment, or service requirements as needed.

Maintains calendar and scheduling for office staff and conference room.

Assists with special projects as required; performs other duties as assigned.

Knowledge, Skills and Abilities

Knowledge of the policies, procedures, and activities of the department or office as they pertain to the performance of duties relating to the position of Administrative Assistant II.

Knowledge of modern office procedures, department programs, activities and facilities.

Ability to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner and according to departmental and/or governmental regulations.

Ability to communicate effectively with supervisors, other staff members and the public.

Ability to use independent judgement in routine and non-routine situations.

Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments.

Ability to type, maintain accurate records, operate modern office equipment, utilize a personal computer and communicate effectively both verbally and in writing.

Supplemental Information

(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or leah.jagatic@accgov.com .



PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of machinery and equipment including a computer, printer, facsimile machine, copying machine, calculator and typewriter. Must be able to use body members to work, move or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work.



DATA CONCEPTION: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.



INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving and receiving assignments and/or directions to co-workers and assistants or from supervisors.



LANGUAGE ABILITY: Requires the ability to read a variety of reports, contracts, files, forms, time sheets, invoices, telephone bills and logs, purchase orders and informational documentation, directions, instructions, and methods and procedures. Requires the ability to prepare contracts, vouchers, forms, time sheets, reservation documents, budget related documents, calendars, and phone logs using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence.



INTELLIGENCE: Requires the ability to learn and understand basic principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management.



VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical or professional languages.



NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; and interpret graphs.



FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with a computer, copying machine, calculator, printer and typewriter.



MOTOR COORDINATION: Requires the ability to coordinate hands, fingers, and eyes accurately in using a computer, copying machine, calculator, printer and typewriter. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.



MANUAL DEXTERITY: Requires the ability to handle a variety of items such as a computer, copying machine, calculator, printer and typewriter. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.



COLOR DISCRIMINATION: May require the ability to differentiate between colors and shades of color.



INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.



PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone and/or two-way radio.

01


Which best describes your highest level of education?
  • Some High School
  • High School diploma or GED from an institution accredited by SACS
  • Some education beyond high school
  • Technical or Vocational Degree
  • Associate Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctorate Degree

02


How many years of experience do you have in secretarial, governmental bookkeeping, accounting, computer applications and/or training work?
  • None
  • Less than one year
  • One year or more, but less than two years
  • Two years or more, but less than three years
  • Three years or more, but less than four years
  • Four years or more, but less than five years
  • Five years or more

03


Do you possess a valid Driver's License?
  • Yes
  • No

Required Question

Job Tags

Hourly pay, Holiday work, Part time,

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