Job Description

Job Description

Job Description

JOB TITLE

Property Management Assistant

SUMMARY
Provide operational assistance to the property management team, maintain positive relations between management, building tenants and vendors. This is a full time position.

• Provides direct administrative support to property managers, facility managers, engineers and tenants as needed.
• Service as liaison between Tenants and Property Management
• Enters work orders into management system
• Fulfills compliance obligations of Corporate Transparency Act
• Ensure that 100% of certificates of insurance for tenants and contractors are accurate and in compliance with standards
• Type general correspondence and memos using mail merge for large mailings.
• Manage phone calls and emails in a timely manager
• Facilitate on boarding of new vendors
• Weekly review of tenant service requests
• Assist with the facilitation of tenant move-ins and move-outs.
• Maintain and update employee, clients and customer contact databases.
• Oversees the new tenant welcome and orientation program
• Assists in coordinating Tenant events
• Develops and revises property manuals within the portfolio with the assistance of the property team members.
• Ad hoc administrative requests
• Maintain and purchase office and kitchen supplies for the office
• Activate & Deactivate keycards as requested.
• Ensure that all fitness center participants have a signed waiver on file.
• General administrative functions

FINANCIAL

• Obtain completed W-9 forms from all vendors
• Coordinates timely repair and maintenance of office equipment
• Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are processed correctly on a monthly basis
• Ensure engineers take monthly readings from electric meters for tenants that have supplemental units.
• Enter data on tracking spreadsheet, calculate what is owed, bill the tenants, and add charges to monthly manual adjustment forms
• Prepare invoices for billbacks
• Assist with accounting inquires

EDUCATION AND EXPERIENCE

• BA/BS required
• Less than 1 year of experience/entry level
• Commercial real estate experience a plus

KNOWLEDGE, SKILLS, AND ABILITIES

• Advanced oral and written communication skills
• Ability to speak effectively before small groups of tenants or employees
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions for office equipment, and procedure manuals
• Strong organizational skills
• Self-starter, able to manage multiple projects simultaneously and under pressure
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
• Ability to work, on occasion, flexible hours which may exceed 8 hours in a day, 5 days in a week or 40 hours in a week
• Strong attention to detail
• Proficient knowledge of Microsoft Office/Suite

BENEFITS:

Benefits provided to eligible employees, include:

• 401(k) plan with defined company contributions
• Medical, Dental & Vision Care
• Paid Time Off and Company Holidays

Flexible Work Arrangements may be available

Integris Ventures is a Midwest based commercial real estate investment company that owns and operates a portfolio of office, retail and industrial properties throughout the central United States. We manage and administer only our own investments with the utmost degree of care and attention to detail. Our organization has grown substantially and this role will help facilitate consistent communication to our tenants and vendors.

Company Description

Integris Ventures is a Midwest based commercial real estate investment company that owns and operates a portfolio of office, retail and industrial properties throughout the central United States. We manage and administer only our own investments with the utmost degree of care and attention to detail. Our organization has grown substantially and this role will help facilitate consistent communication to our tenants and vendors.

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