Job Description

Position Title: Talent Acquisition Coordinator

Location: Greenwich, CT

Reports To: Director, Talent Acquisition

Department: Talent Acquisition

Remote / Hybrid / In-Office: In-Office

About the Job

Position Summary

The Talent Acquisition Coordinator plays a vital role in ensuring the smooth execution of recruitment activities at QXO. This position provides direct administrative and scheduling support to recruiters and hiring managers throughout the candidate lifecycle. You’ll act as the logistical backbone of the Talent Acquisition team—ensuring interviews are flawlessly executed, systems are updated, and candidates receive a high-quality experience.

This is an ideal opportunity for someone looking to grow a career in Talent Acquisition or Human Resources, who enjoys detail-oriented work and thrives in a collaborative, fast-paced environment.

Key Responsibilities

• Schedule and coordinate interviews across multiple functions and time zones, including phone screens, video calls, and in-person meetings
• Manage candidate communications including confirmations, reminders, and logistical details
• Book travel and accommodations for candidates as needed
• Update and maintain candidate records in the applicant tracking system (ICIMS)
• Create and distribute interview agendas and feedback forms
• Ensure hiring teams are prepared for interviews with relevant materials and information
• Coordinate recruiting events, job fairs, and other hiring initiatives as assigned
• Assist with onboarding coordination, ensuring a smooth transition from candidate to new hire
• Support ad hoc reporting and recruiting documentation
• Partner with team members to continuously improve the candidate experience

Qualifications & Skills

• Bachelor’s degree required
• 1+ years of administrative or coordination experience, ideally in a Human Resources or recruiting function
• Excellent organizational skills and attention to detail
• Professional verbal and written communication skills
• Ability to manage multiple tasks and priorities simultaneously
• Strong sense of urgency and commitment to delivering high-quality support
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Team-oriented mindset and customer-service approach
• Interest in developing a career in Talent Acquisition or HR

Job Tags

Similar Jobs