Job Description
Job Title: Staffing Coordinator III
Location: Milpitas, CA
Duration: 6-month assignment (with potential to extend based on performance and budget)
Schedule: Hybrid – Onsite Mon, Tues, Thurs
Hours: 8:00 AM – 5:00 PM (30–60 minute unpaid lunch)
Pay: $38-41/hour
Seeking a highly organized and detail-oriented Staffing Coordinator III to join our team in Milpitas, CA. In this hybrid role, you will play a critical part in supporting recruitment and onboarding processes. The ideal candidate will have strong administrative experience in staffing or HR, excellent multitasking ability, and a collaborative mindset to help streamline operations and enhance candidate experience.
Key Responsibilities:
- Coordinate interview scheduling and travel logistics for candidates
- Create and route offer letters for approval via SmartRecruiters
- Initiate and track pre-hire onboarding processes for new hires
- Maintain accurate data and audit entries in internal systems
- Support administrative processes including expense reports, document review, and file maintenance
- Proficiency in using applicant tracking systems (ATS); SmartRecruiters experience strongly preferred
- Ability to read and interpret HR policies and employment regulations
- Comfortable working in a dynamic, fast-paced environment
- Knowledge of employment laws and regulations related to hiring, wages, benefits, and records management
Qualifications:
- 5+ years of relevant experience in HR/staffing operations
- Proficient in SmartRecruiters or similar applicant tracking systems
- Highly skilled in Microsoft Word, Excel, PowerPoint, and Outlook
- Excellent written and verbal communication skills
- Strong attention to detail and ability to manage multiple priorities in a fast-paced environment
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