Job Description
Accufile is seeking a skilledRecords & Digital Information Specialistto support our nonprofit client through a major records cleanup, archival transition, and digital organization project within a library environment. This role is ideal for someone with a strong background in records lifecycle management, metadata, cataloging, and digital systems - paired with the technical confidence to work behind the scenes on platforms such as SharePoint or similar content management systems.
This position is a unique opportunity to contribute to a mission-driven nonprofit while helping modernize and stabilize its records infrastructure.
Key Responsibilities
Records Cleanup & Lifecycle Management
- Conduct a full review, cleanup, and organization of physical and digital records.
- Implement lifecycle and retention schedules that meet professional standards.
- Assist with completing a comprehensive transition of legacy files into updated systems.
Digital Systems & Back-End Organization
- Work with back-end components of document management systems (e.g., SharePoint, network drives, or similar platforms).
- Improve folder structures, metadata, tagging, permissions, and user accessibility.
- Provide recommendations for long-term sustainability of digital workflows.
Library Archives & Cataloging Support
- Apply archival and cataloging principles to sort, classify, and prepare materials.
- Maintain inventories, controlled vocabularies, and documentation.
- Ensure archival processes align with nonprofit and library standards.
Training, Documentation & Community Building
- Develop clear documentation for new workflows and recordkeeping processes.
- Train staff on proper records management practices and digital tools.
- Foster a culture of information sharing and consistent record hygiene across the organization.
Job Requirements
- MLS or MLIS degree from an ALA-accredited program, or equivalent professional experience in:
- cataloging
- archival processing
- records management
- SharePoint or digital content systems
- library technical services within an academic or nonprofit library setting.
- Strong understanding of records lifecycle principles and digital organization.
- Experience working with metadata, taxonomies, retention schedules, and file classification systems.
- Back-end familiarity with SharePoint, content management systems, or digital repository tools.
- Excellent communication, training, and collaboration skills.
- High attention to detail, organization, and ability to manage competing priorities.
Preferred Experience
- Work in library technical services, archives, or information management.
- Experience with large-scale records cleanup or digital migration projects.
- Knowledge of best practices for digital preservation and sustainable workflows.
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Job Tags
Temporary work,