Job Description

**Interested? APPLY NOW. We're excited to speak with you.**

**Important: Open to remote Filipino talent.**

**Job title:** **Virtual Assistant**

**Type of employment:** **Full-time (Remote)**

**Shift Schedule:** Monday to Friday, 8:30 AM 5:00 PM PST

We are seeking a Virtual Assistant to provide high-level administrative and operational support, ensuring efficiency across the organization. This role is integral in coordinating communications, managing scheduling, maintaining organized records, and supporting both office and field-based team members. The ideal candidate is proactive, highly organized, and capable of maintaining a bird’s-eye view of business operations to help the team stay aligned and productive.

**About the Employer:**

A U.S.-based residential construction company specializing in custom home building and remodeling projects. The team is dedicated to delivering exceptional design and build services, with a strong focus on quality, communication, and client satisfaction. With most team members working in the field, the company values reliable back-office support to keep operations running smoothly and efficiently.

**Company Core Values:**

* **Transparency and honesty** in all communications and business dealings.
* **Team spirit** and collaboration, supporting and uplifting one another.
* **Positive energy and mindset**, fostering an engaging and motivating work environment.
* **Proactivity and initiative**, with a focus on contributing to collective growth and success.

**Objectives of this Role:**

* Maintain operational organization and consistency across business functions.
* Support field-based and management teams by handling administrative and scheduling tasks.
* Ensure smooth communication between internal staff, clients, and vendors.
* Strengthen the company’s online presence through consistent and professional social media management.

**Responsibilities:**

* Manage and respond to incoming calls, emails, and client inquiries promptly and professionally.
* Coordinate meetings, appointments, and project schedules for management and field teams.
* Perform administrative tasks such as data entry, record maintenance, and documentation management.
* Oversee social media scheduling and posting (mainly on Instagram), ensuring consistent and engaging content presence.
* Collaborate with internal and external stakeholders, including vendors, suppliers, and clients.
* Maintain accurate and organized files using company tools and systems.
* Provide operational support as needed to improve efficiency and workflow.

**Required Skills and Qualifications:**

* Excellent verbal and written communication skills.
* Strong organizational and time management abilities.
* Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive).
* Experience with CRM platforms such as HubSpot.
* Familiarity with project management tools such as BuilderTrend.
* Comfortable using Zoom and WhatsApp for internal and client communications.
* Proactive, dependable, and team-oriented work ethic.
* Ability to multitask and maintain accuracy under minimal supervision.

**Preferred Skills and Qualifications:**

* Prior experience supporting teams in construction, real estate, or design-build industries.
* Familiarity with social media management tools or platforms for scheduling and analytics.
* Experience with content coordination or light social media posting.

**Additional Information:**

* This is a remote, full-time position.
* The role is a replacement and is expected to be filled within 30 days.
* No assessment is required at this time.

**Interested? APPLY NOW. We're excited to speak with you.**

**Important: Open to remote Filipino talent.**

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