Job Description

Job Description

Job Description

POLICE RECORDS SPECIALIST

Department: Police Department

Division: Police Support Services

Pay: GRADE 120 $ 43,489.03 - $63,059.09 Annual Salary (Hourly Rate $20.90 -$30.31)

FLSA Status: Non-Exempt, Full-Time, 40 hours Weekly, Eligible for Benefits

GENERAL PURPOSE OF THE POLICE RECORDS SPECIALIST

This position performs a wide variety of specialized clerical duties in support of the Police Department, including processing and maintaining police reports, documents, correspondence, and statistics. Receives general supervision from the Records Supervisor.

POLICE RECORDS SPECIALIST ESSENTIAL JOB FUNCTIONS

• Compile, type, and/or transcribe, record, and file a wide variety of police records, reports, and materials, including memos, letters, reports, complaints, declarations, booking information, restraining orders, warrants, citations, crime, and traffic reports.
• Operate a PC and printer to type and/or transcribe, enter, modify, and retrieve various police reports, memos, letters, and other material.
• Type suspect/witness/victim statements from oral dictation.
• Maintain the department's warrant system.
• Access information from the computerized warrant system; send warrants to other agencies upon request; transcribe bookings, including entering information into the computer and copying the arrest reports.
• Compile and process arrest packages for court filings, including jail paperwork, citations, and rap sheets.
• Sort, file, copy, scan, and distribute crime reports, traffic reports, citations, and other materials to appropriate personnel.
• Assist department personnel and the public in person and by phone, including retrieving information and files; mail/fax requested reports to outside agencies.
• Provide general information regarding department policies, procedures, and regulations.
• Fingerprint members of the public and employees.
• Maintain a variety of police record filing systems, including the department's traffic accident files.
• May be subpoenaed to testify in court to address or clarify employee-initiated actions.
• Research records and criminal histories for police officers upon request.
• Participate in safety and risk management activities; take action to reduce liability to the city.
• Attendance and punctuality are essential functions of this position.
• Employees are required to work as a team and frequently meet with co-workers and supervisors; employees must communicate in person with the public during office hours; and employees must use on-site equipment.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• At least two years of general clerical work experience.
• High school diploma or its diploma.
• Any combination of experience and education that provides the required knowledge and abilities may qualify.

SPECIAL REQUIREMENTS

• Possession of, or ability to obtain, an appropriate, valid Utah State driver's license.
• Must pass a federal, state, and local background check successfully.
• Special consideration is given to verbal proficiency in Spanish.
• Employees will be required to complete NIMS IS100, IS200, IS700, and IS800 within one year of hire.

OGDEN CITY BENEFITS

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer, Bike, & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement

FULL JOB DESCRIPTION ATTACHED AS PDF

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