Job Description

Transaction Coordinator

Nevada Corporate Headquarters has been the corporate formation specialist for over twenty years. Founded in 1989, Nevada Corporate Headquarters, and its associated companies, have formed and represented over 70,000 Corporations and LLCs worldwide. We offer the most comprehensive range of services under one roof, including corporate business formation and strategy, tax planning, bookkeeping, estate and retirement planning. We are dedicated to providing the highest standard of customer service. Nevada Corporate Headquarters is a business formation company headquartered in Nevada that specializes in helping businesses launch and grow throughout the U.S. We have multiple avenues of career growth with opportunities to advance with our growing organization. We promote a culture of diversity, inclusion, and work life balance. Our core values consist of Service Excellence, Teamwork, Ownership, Respect, and Integrity.

As a Transaction Coordinator, you'll play a vital role in keeping our client operations running smoothly. By making sure client invoices align with their purchases and keeping our CRM accurate and up to date, you help build a strong foundation for excellent service company-wide. Your attention to detail and proactive approach prevent errors, keep teams aligned, and ensure our clients receive the best possible experience. Collaborating across departments, you're a key part of the behind-the-scenes work that keeps everything running seamlessly! This position will be onsite at our Reno, NV office.

You will:

• Match incoming receipts with client purchases and service orders.
• Accurately update the CRM with purchase changes, corrections, or additions.
• Identify and resolve discrepancies in purchase and payment records.
• Maintain clean, well-organized internal records according to company procedures.
• Communicate with team members to clarify order or receipt details.
• Support administrative tasks related to order processing and data tracking.
• Assist in maintaining reporting accuracy through timely documentation.
• Follow structured workflows, meeting timelines and quality standards.
• Process and balance daily deposits and ensure all client transactions are accurately recorded and reconciled.
• Input payment and client information into state websites for official filings.
• Communicate with clients via email and phone regarding transaction statuses and any required information.

You have:

• At least 6 months of experience in administrative support, data entry, or a similar role.
• Exceptional attention to detail and ability to stay focused on repetitive tasks.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience working with a CRM system (preferred).
• The ability to prioritize, stay organized, and meet daily processing goals.
• Clear and effective communication skills in a team-focused environment.
• Adaptable and effective multitasking skills.
• The ability to work independently while adhering to established guidelines.
• A high school diploma or GED equivalent (required).

Actual compensation will depend on several factors but the annual average compensation is around $35,360. You will also receive a full range of benefits including PTO, 401K w/match, Health/Dental Insurance, Health & Fitness Allowance and Education Assistance.

Join us in making a difference as we build our future and help ensure access to professional legal advice to all! LegalZoom is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment. LegalZoom prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Additionally, LegalZoom is enrolled in the E-Verify program. For additional information on E-Verify, please visit Participation and Right to Work pages.

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