Job Description
Job Description PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In
GENERAL DESCRIPTION:
Purchaser II Perform routine (journey-level) purchasing and procurement work in a public purchasing office. Work involves researching, evaluating, and purchasing commodities, equipment, and services in accordance with guidelines, rules, policies, and laws. Work under moderate supervision, with limited latitude for the use of initiative and independent judgment.
Purchaser III Performs complex (journey-level) purchasing and procurement work for the agency. Work involves processing purchases and delivery of various types of commodities and services, including unusual and complex goods and services for agency facilities statewide; and preparing and/or reviewing technical specifications and complex procurement documents. May train others. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Purchaser IV Performs highly complex (senior-level) purchasing and procurement work for the agency. Work involves processing purchases and delivery of various types of commodities and services, including unusual and complex goods and services for agency facilities statewide; and preparing and/or reviewing technical specifications and complex procurement documents for a variety of goods and services. Trains others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgement.
Purchaser V Performs advanced (senior-level) purchasing and procurement work for the agency. Work involves planning, organizing, coordinating, and preparing specification for purchasing various commodities and services, developing procurement documents for various types of commodities and services, including unusual and complex goods and services for agency facilities statewide. May plan, assign, and oversee the work of others. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.
The following Military Occupational Specialty codes are generally applicable to this position.
Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
ESSENTIAL DUTIES / RESPONSIBILITIES: Purchaser II 1. Attends staff training regarding purchasing, procurement practices, and policies.
2. Attends procurement-related meetings such as kick-off and pre-proposal meetings, and post-award conferences.
3. Assists with resolution of disputes and protests.
4. Can convey basic knowledge of procurement to internal and external stakeholders regarding contract administration, policies, and procedures.
5. Beginner to moderate experience with term, TXMAS, and DIR contract purchases. Moderate experience with informal bids. Minimal experience with IFB solicitations.
6. Routes contracts for review and signature.
7. Reviews supporting documentation for emergency, disaster declaration, proprietary, or grant purchases to ensure compliance.
8. Monitors legal and regulatory requirements pertaining to purchasing and contracting.
9. Prepares and reviews solicitations and awards to verify accuracy, terminology, and specifications.
10. Coordinates with Division on existing contract actions for renewals, amendments, extensions, and/or new solicitations.
11. Maintains and displays timeliness and professionalism in completed work as well as written and verbal communication.
12. Manages workload effectively and processes assignments within established SLAs or Acquisition Schedules.
13. Conducts needs assessments to determine requirements for the purchase of goods or services.
14. May collaborate with others.
15. Attends work regularly and observe approved work hours in accordance with agency leave and attendance policies.
16. Performs other duties as assigned.
Purchaser III 1. Participates in coordination, development, and execution of staffing regarding purchasing, procurement practices, and policies.
2. Coordinates procurement-related meetings such as kick-off and pre-proposal meetings, and post-award conferences.
3. Assists with dispute resolutions and protests.
4. Conveys moderate knowledge of procurement to internal and external stakeholders regarding contract administration, policies, and procedures.
5. Expert experience with IFB solicitations. Advanced experience with SPD & POD delegation process, DIR exemptions, and 1122 purchases. Moderate experience with RFO & RFP solicitations.
6. Participates in developing and negotiating contracts.
7. Assists with research and development of supporting documentation for emergency, disaster declaration, proprietary, or grant purchases to ensure compliance.
8. Monitors legal and regulatory requirements pertaining to purchasing and contracting.
9. Prepares and reviews solicitations and awards to verify accuracy, terminology, and specifications.
10. Coordinates with Division on existing contract actions for renewals, amendments, extensions, and/or new solicitations.
11. Manages workload effectively and processes assignments within established SLAs or Acquisition Schedules.
12. Conducts needs assessments to determine requirements for the purchase of goods or services.
13. May provide guidance to others.
14. Attends work regularly and observe approved work hours in accordance with agency leave and attendance policies.
15. Performs other duties as assigned.
Purchaser IV 1. Coordinates and facilitates procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
2. Actively participates in dispute resolutions and protests.
3. Conveys advanced knowledge of procurement to internal and external stakeholders regarding contract administration, policies, and procedures.
4. Coordinates development and negotiation of contracts.
5. Coordinates research and development of supporting documentation for emergency, disaster declaration, proprietary, or grant purchases to ensure compliance.
6. Monitors legal and regulatory requirements pertaining to purchasing and contracting.
7. Prepares and reviews solicitations and awards to verify accuracy, terminology, and specifications.
8. Coordinates with Division on existing contract actions for renewals, amendments, extensions, and/or new solicitations.
9. Processes assignments within established SLAs or Acquisition Schedules.
10. Conducts needs assessments to determine requirements for the purchase of goods or services.
11. May serve as a senior team member, occasionally providing direction to others.
12. Attends work regularly and observe approved work hours in accordance with agency leave and attendance policies.
13. Performs other duties as assigned.
Purchaser V 1. Coordinates, develops, and provides staff training regarding purchasing, procurement practices, and policies.
2. Manages procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
3. Conveys expert knowledge of procurement to internal and external stakeholders regarding contract administration, policies, and procedures.
4. Actively participates in dispute resolutions and protests.
5. Manages development and negotiation of contracts.
6. Gathers information and develops supporting documentation for emergency, disaster declaration, proprietary, or grant purchases to ensure compliance.
7. Monitors legal and regulatory requirements pertaining to purchasing and contracting.
8. Prepares and reviews solicitations and awards to verify accuracy, terminology, and specifications.
9. Coordinates with Division on existing contract actions for renewals, amendments, extensions, and/or new solicitations.
10. Processes assignments within established SLAs or Acquisition Schedules.
11. Conducts needs assessments to determine requirements for the purchase of goods or services.
12. Serves as a lead worker, often providing direction to others.
13. Attends work regularly and observe approved work hours in accordance with agency leave and attendance policies.
14. Performs other duties as assigned.
Qualifications: GENERAL QUALIFICATIONS and REQUIREMENTS: Education -
Purchaser II - V Graduation from a standard senior high school or the equivalent. Graduation from an accredited four (4) year college or university with major course work in Business Administration, Public Administration, Finance, Accounting, or a related field is preferred.
Experience - Purchaser II Minimum (1) year of experience in purchasing or contract development work is preferred. State purchasing experience preferred.
Purchaser III Minimum of three (3) years of experience in purchasing or contract development work. State purchasing experience preferred.
Purchaser IV Minimum of Five (5) years of experience in purchasing or contract development work. State purchasing experience preferred.
Purchaser V Minimum seven (7) years of full-time purchasing, contracting or contract management. Three (3) years of direct Texas State purchasing or contracting experience preferred. Experience administering high dollar and highly complex purchases and facilitating procurement activities utilizing the Texas Request for Proposals (RFPs) and Request for Offers (RFOs) are preferred. Information technology contracting experience is preferred.
Substitution Note: Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis.
Licensure and/or Certification - If driving is required, must possess a valid driver's license from the state of residence. Must possess or be able to attain certification as a Certified Texas Contract Developer (CTCD) within eleven (11) months from the date of employment and must maintain valid certification for continued employment in this position.
Regulatory Knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies, and procedures. Knowledge of procurement regulations, policies and procedures, and community resources. Knowledge of and skill in interpreting and applying state and federal laws and regulations.
Interpersonal Skills - Must demonstrate an ability to exercise poise, tact, diplomacy, and an ability to establish and maintain positive, working/professional relationships with internal/external customers. Must demonstrate DPS' core values: Integrity, Excellence, Accountability, and Teamwork.
Organizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness, or professionalism.
Presentation/Communication Skills - Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
Research and Comprehension - Must demonstrate ability to access relevant information and be able to utilize and/or present research and conclusions in a clear and concise manner quickly and efficiently.
Analytical Reasoning/Attention to Detail - Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships, and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.
Technology (computers/hardware/software/operating systems) - Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), and appropriate levels of proficiency with utilized software and systems (e.g. CAPPS, SharePoint) and be able to learn new software/systems.
Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations and adhere to applicable laws/statutes/policies related to access, maintenance, and dissemination of information.
Safety - Must be able to always work in safe manner, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
Travel and/or Schedule - Ability to travel overnight, in-state up to 5%. Availability for after-hour and weekend work is required. This position may have the ability to telecommute based on the needs of the division/agency.
PHYSICAL and/or ENVIRONMENTAL DEMANDS: The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Environment: Office
• Ambulatory skills, e.g., stand, walk, sit.
• Hand-eye coordination and arm/hand/finger dexterity.
• Ability to speak, hear, and exercise visual acuity.
• Ability to transfer weights up to fifteen (15) pounds anticipated for this position.
• Driving requirements: Occasional (5%).
State of Texas Benefits and Retirement Information: Current DPS employees who submit applications for posted DPS positions shall notify their immediate supervisor in writing. A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change. A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.
Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions. DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.
State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.
Job Tags
Full time, Contract work, Work experience placement, Work at office, Immediate start, Remote work, Flexible hours, Night shift,