Job Description

Job Description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our C-Suite executives and act as office manager for our NYC office. This role is critical to ensuring the efficiency and effectiveness of our leadership team.

Position Summary:

As the Executive Assistant, you will provide high-level administrative support to multiple members of our Executive team and act as the Office Manager for our NYC office. You will be responsible for calendar management, travel arrangements, meeting coordination, and special projects. This position requires a seasoned professional who can handle confidential information with discretion, communicate effectively across multiple levels of the organization, and maintain a poised and professional demeanor under pressure.

Key Responsibilities:

Calendar Management: Manage complex and dynamic schedules for multiple C-suite executives, prioritizing and organizing appointments, meetings, and events.

Travel Coordination: Arrange domestic and international travel itineraries, including but not limited to flights, accommodations, ground transportation, and detailed travel agendas.

Meeting Coordination: Organize internal and external meetings, including board meetings, client calls, and team sessions. Prepare agendas, materials, and follow-up actions as needed.

Communication Liaison: Act as the point of contact between executives and internal/external stakeholders, ensuring clear and timely communication.

Document Preparation: Draft, edit, and proofread documents, presentations, and reports for executive team review. Ensure all materials are accurate and delivered on time.

Expense Management: Process and reconcile expense reports in accordance with company policies and procedures.

Project Support: Assist with ad hoc projects, research, and tasks as assigned by C-suite executives.

Confidentiality: Maintain the utmost discretion and confidentiality in handling sensitive information.

Office Management: Act as Office Manager for our NYC office to ensure smooth office operations and address any administrative needs.

Job Tags

Permanent employment,

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